Administrative

Collect Camper Information With Zero Hassle

This sponsored post is brought to you by JotFrom.

Whether you’re running surf camp, sports camp, Shakespeare camp, or a combination of the three, collecting essential camper information is a top priority for ensuring that camp operations and activities run smoothly.

Essential information can range from a camper’s date of birth to camp session preference to payment to emergency contact. But oftentimes, getting this information feels like more of a pain than anything else. This is because the traditional information collection process (via paper forms) is long, tedious, and prone to error.

Historically, camp personnel have used paper forms even though this information collection device is problematic on many levels. Paper forms are hard to keep track of, take up space to store, require manual data entry to transfer the information onto a computer (which can result in mistakes), are bad for the environment, the list goes on.

The thing is, there’s a better way to collect camper information. A zero hassle, foolproof solution: Online forms.

Online Forms Are Zero Hassle

Like anything else in life, there’s a rule of thumb for collecting information. It should be easy, automatic, and harmonious. In a nutshell, data collection should make your life easier, not harder.

Online forms are the solution to zero hassle data collection because they’re easy for both the form creator (I.e., camp manager, director) and the form respondent (I.e., parent, staff, camper). As a camp manager, building an online form takes literal minutes and many form builders offer a drag-and-drop interface, so you can pick and choose which questions you’d like to ask. If you’re strapped for time, there are thousands of templates to choose from, so you can pick one that works for you and simply change the colors and branding to match your camp’s.

From the form respondent’s end, filling out the form is effortless. Forms can be sent via link or embedded onto a website, so respondents’ access to them is much easier than having to locate a physical copy of a form and print it out, find a pen, and manage to keep tabs on it before submitting. With parents always on the go, being able to fill out a form electronically increases convenience and saves time.

JotForm: The Easiest Online Form Builder

Try this form here.

There are quite a few online form builders on the market, but there’s one that really stands out among the rest. Trusted by over 3.7 million users, JotForm, is an exemplary form builder tool that not only follows the rule of thumb for information collection with its effortless nature, but actually goes above and beyond with its advanced features, customization options, and integration offerings.

This online form building tool is perfect for camps because you can create as many form variations as your heart desires. For instance, if you want to gather camper registration information, conduct a parent survey, collect payments, get staff applications, etc., you can do all of this with one account in one online form builder platform. Better yet, all of the information is collected automatically and electronically, so no more data entry, yay!

Try this form here.

JotForm is great for its ease of use, endless customization options, and the limitless amount of features it offers.

1) Ease of use
From the form creator’s end, JotForm is incredibly easy to set up, even for people who aren’t the best with technology (like myself!). It has a drag-and-drop interface, so it feels like more of a fun activity than a chore. Form creators can pick and choose questions, color schemes, and engaging features to add to their forms. This form builder also has a great backend setup, so making edits to forms, checking responses, and diving into analytics is a breeze.

2) Endless customization options
Unlike other form builders, JotForm has two formats: Classic and Cards. Classic forms have the same look as a traditional paper forms because they show all questions on one screen. Classic forms are great for longer-style questionnaires for gathering detailed camper registration details and emergency contact information. On the other hand, Cards forms only show one question per screen, so respondents can focus on what’s being asked. This format is great for shorter-style questionnaires, such as gathering parent feedback through a brief survey.

JotForm also allows the form creator to choose a variety of options to snazz up the form, such as changing the color to coordinate with a camp’s brand, adding images and video to the background to make the form more interactive, and including emoji rating sliders and icons to ensure the forms are engaging!

3) Feature rich
When it comes to building power online forms, having access to ample features is critical. JotForm has over 100 integrations to choose from, such as workflow automation apps like Trello and Asana, organization tools like Google Sheets and Google Drive, and email services, such as MailChimp. In addition to these integrations, JotForm also has partnerships with top payment processors including: Square, PayPal, Authorize.Net, Stripe, and more. Adding a top payment processor to your forms will make collecting payments for camp registration effortless!

Try this form here.

JotForm is also incredibly secure. It offers an affordable HIPAA-compliant plan, which is great if you’re collecting any sensitive camper medical information, like which medications they use. Additionally, JotForm is also PCI DSS Service Provider Level I certified, which means they’re at the highest level of security for a business that collects credit card payments. This is an additional “nice to have,” especially if parents or grandparents have any fear of using their debit or credit card to pay for items online.

How Camps Can Use JotForm for Data Collection

The options are endless when it comes to using JotForm for gathering camp-related information. To get you started, we’ve put together a short list of how some camps use online forms for their data collection needs!

  • Camper enrollment and registration
  • Staff applications
  • Collecting payments
  • Contact information
  • Logging employee hours
  • Parent signatures
  • Waivers
  • Event registration
  • Medical information

So, there you have it! Online forms are the key to zero hassle information collection. Give them a try today—you won’t regret it.

Annabel Maw is a Marketing Communications Specialist at JotForm, a popular, online form building tool based in San Francisco. Say hi on Twitter @AnnabelLMaw

 


 

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